Staffing agency software

Staffing agency software that wins the submittal race

Truffle is candidate screening software for staffing agencies that combines resume screening, one-way video interviews, and talent assessments. Drop a Position Link on the req, get a ranked shortlist, and submit a 30-second Candidate Short to the client before your competition finishes their first phone screen.

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Built for

Light industrial
Admin
Customer service
Healthcare temps
Skilled trades
Per diem

Truffle candidate screening dashboard with ranked shortlist, AI Match scores, and Candidate Shorts

The staffing agency hiring problem

The submittal race got faster. Your screening stack didn't.

Every job board posting now pulls hundreds of AI-polished resumes that all look the same. Recruiters lose reqs to competitors who already have three videos in the client's inbox. Whoever submits first wins. Your CRM tracks the candidate. It doesn't screen them.

200+

Raw applicants per req in the first 24 hours

Same day

From req open to client submittal

30 seconds

Per Candidate Short the client can review

How it works for agencies

Agency-ready screening from req open to client submittal

One Position Link per req. Drop it into your sourcing flow. Get a ranked shortlist plus a client-shareable video before lunch.

Step 1 · Distribution

Text the interview link to every candidate on your source list

Truffle creates one Position Link per req. Drop it into your job-board posts, your outreach sequences, your text follow-ups. Candidates record on their phone, no app, no account. Same screening experience for every channel and every desk.

Works on mobile for light-industrial and field-labor desks
One link per req, reusable across job boards and outreach
Qualification Questions gate for credentials, shift availability, or right-to-work

Step 2 · One-way video interview

See who sounds like the role before you burn a phone screen

AI Match scores every candidate against the criteria you captured at client intake. Two hundred raw applicants become a prioritized ten before ten a.m. Same rubric, applied consistently. You see the reasoning behind every score.

Per-criterion scoring with the reasoning shown on every candidate
Same rubric applied to every candidate on the req
Rescore a req the second you tweak the criteria, no re-interviewing

Step 3 · Submit

Submit a 30-second video, not a deck of resumes

Candidate Shorts compile the strongest moments from each interview into a 30-second clip tagged by evaluation criteria. Share a read-only link. The hiring manager opens it on a phone, no login. That turnaround is what converts a submittal into an interview slot the same day.

Tagged by evaluation criteria like communication or customer orientation
Read-only client link, no login required
The strongest client-shareable artifact no CRM offers

Step 4 · Skilled placements

Prove judgment on skilled and client-sensitive placements

Add a Situational Judgment Test to a trades, IT, or healthcare desk. Show the client how a candidate responds to on-the-job decisions. Add an Environment Fit assessment for shift work, on-site, or field roles. Layer assessments next to interview responses in one candidate view.

Scenario-based questions tailored to the desk
Environment Fit add-on for shift work, on-site, and field roles
Candidate Shorts tagged to the strongest scenario answers

What Truffle adds beyond your staffing CRM

Your CRM tracks the candidate. Truffle handles the screening step between raw applicant and client submittal.

What Truffle is

The screening layer between the raw applicant and the client submittal. AI ranks candidates, surfaces 30-second Candidate Shorts, and writes one-paragraph summaries. Your recruiter walks into the submittal call with structured evidence.

What Truffle isn't

Pay-and-bill, timesheets, E-Verify, native background checks, or VMS. Bullhorn, JobAdder, Vincere, Crelate, and Recruit CRM stay your system of record. Background-check and E-Verify providers integrate through Zapier or the Truffle API.

Roles we help you hire for

Roles Truffle helps staffing agencies screen

One workflow, tuned per desk. Truffle surfaces the signal that matters for each placement, from light-industrial to skilled trades.

Light industrial and warehouse

Shift availability, reliability, and instruction follow-through

Call center and customer service

Phone manner, composure, and clarity on camera

Admin and clerical

Front-desk composure and process explanation

Skilled trades

Safety awareness and a real job story under ninety seconds

Healthcare support

Credentials and patient-facing demeanor for MA, CNA, and front desk

IT and software contractors

Technical communication and judgment on ambiguous problems

Accounting and finance temps

QuickBooks, Excel, and ERP fluency, plus tone

Sales and BDR placements

Phone manner, resilience, and discovery instinct

Hospitality and front-of-house

Guest-first instinct and temperament under conflict

Go deeper

Staffing screening is one workflow. Here's where to go next.

Most agency desks start with one-way interviews and add structure from there.

High-volume hiring

Submitting on more than 20 reqs at once? See how Truffle handles high-volume screening across desks without adding recruiters.

Learn more about high-volume hiring

Seasonal hiring software

Ramping for peak-season placements or seasonal client demand? See how Truffle handles surge screening without rec-ops.

Learn more about seasonal hiring

Integrates with your ATS and other tools

Connect Truffle to the applicant tracking system and workflow management tools your team already uses. Candidate data flows between platforms so you never duplicate work or lose information.

Zapier

Connect Truffle to 7,000+ apps. No code required.

Ashby

Deeper candidate insights when you connect Ashby and Truffle.

Breezy HR

Improve your recruiting process with Breezy HR.

Indeed

Send Truffle interview links to Indeed applicants.

Native ATS integrations

Connect with Ashby, Breezy HR, Indeed, and other ATS to sync candidate data, scores, and screening decisions directly into your ATS.

Zapier for everything else

Route candidate data to 7,000+ apps. Your HRIS, follow-up tools, or custom workflows. No code required.

No ATS? No problem

Share a unique link for each position via email, job boards, or your careers page. Truffle works standalone or alongside your existing stack.

Explore all integrations

FAQ

FAQs about staffing agency software

Does Truffle replace my staffing CRM like Bullhorn or JobAdder?

No. Truffle is the screening layer that sits beside your CRM. Bullhorn, JobAdder, Vincere, Crelate, and Recruit CRM stay the system of record. Truffle handles the part that used to happen on phone screens: one-way video interviews, talent assessments, resume screening, and the 30-second Candidate Short you submit to the client.
How does Truffle help agencies win the submittal race?

Drop a Position Link on the req. Candidates record a one-way interview in ten minutes. AI Match ranks every response against the criteria you captured at client intake, and Candidate Shorts turn the strongest answers into a thirty-second clip. A desk can go from two hundred raw applicants to a ranked shortlist plus a client-shareable video before lunch.
Can you screen for light-industrial, temp, and field-labor roles?

Yes. Candidates record on their phone, so completion rates hold up for warehouse, skilled trades, hospitality, and construction desks. Qualification Questions gate for shift availability, right-to-work, and credentials. The one-way interview catches composure and reliability that a resume never shows.
Does Truffle handle pay-and-bill, timesheets, E-Verify, or background checks?

No. Truffle is not a VMS or a temp back-office system. Pay-and-bill, timesheets, E-Verify, and native background checks are out of scope. Background-check and E-Verify providers integrate through Zapier or the Truffle API, which keeps the compliance step in the tools your agency already trusts.
How does the AI actually work? Does it pick the candidate?

The AI transcribes each one-way interview, scores responses against the criteria you set, and surfaces the reasoning for every score. It does not decide. Your recruiter still makes the submit call. The value is that the recruiter walks into a ranked pipeline with evidence, not a pile of identical resumes.
What does Truffle cost for a staffing agency?

Truffle starts at $99 a month billed annually, or $149 a month month-to-month. Every plan is flat. Unlimited positions, unlimited recruiter seats, every AI feature. No per-user fees. Start with a 7-day free trial, no credit card.
Can clients see the Candidate Short without logging in?

Yes. Share a read-only link. The hiring manager opens the Candidate Short, sees the tagged highlights, and responds. No account, no password, no calendar tag. That turnaround is what converts a submittal into an interview slot the same day.