# How to close, archive or delete a position in Truffle > Close a Truffle position and record the hire, reopen it, set an application deadline, archive it out of the list, or delete it for good. Source: https://www.hiretruffle.com/how-it-works/guides/close-archive-or-delete-a-position Last verified against the product: 2026-10-05 Time required: 8 min Every screenshot and label below was captured from the live product. **Outcome.** By the end you can close a position and record who you hired, reopen it, let it close itself on a deadline, archive and unarchive it, delete it, and you know what candidates see at each point. ## Before you start - A Truffle account. The 7-day free trial works: 30 credits, no credit card. - An active position. - To archive, unarchive or delete, you need to be the position's owner, an org owner or an admin. ## Steps ### 1. Find positions by status **Positions** has five tabs: **Active**, **Drafts**, **Closed**, **Archived** and **All**, each with a count. Each row's ⋯ menu holds the actions for that status. ### 2. Start the close On an active position, choose ⋯ and then **Close position**, the last item. You can also start from **Close this position** at the top of the position's **Settings**. ### 3. Say why it is closing **Close position** asks **Why it's closing**. Choose **Hired from this position**, **Filled another way** (hired outside Truffle, or moved someone internally) or **Not filling it right now**. There is no default, so **Close position** stays off until you pick one. ### 4. Record who you hired With **Hired from this position**, pick the candidate you hired, here Morgan Ellis, and **Add another…** if there were more. The line above the buttons says what will happen: **Marks Morgan Ellis hired. Stops the link and careers page today. Reopen any time from Closed.** Choose **Close position**. ### 5. Check the confirmation Truffle confirms the position is closed, that Morgan Ellis is marked hired, and that the link and careers page stopped accepting candidates. The message has **Undo** in case you closed the wrong one. ### 6. Find it under Closed The position moves to **Closed**. Its timeline reads **Closed Oct 5 · 1 hired**. The ⋯ menu on a closed position has **Reopen**, **Archive** and **Delete**. ### 7. Read the closed position's banner Open the position. A banner says who closed it, when and why, here **1 hired: Morgan Ellis**, with **Reopen position**. It also counts the candidates still waiting, here **0 of the 2 candidates still waiting were told. 2 were not.** Closing does not email them, so tell them yourself. All candidate data stays available. ### 8. See what candidates see Anyone who opens the position's link now sees **This position is no longer open**, with the date it closed and a pointer to your current openings. ### 9. Reopen it Choose **Reopen position** on the banner, or **Reopen** in the row menu. **Reopen position?** says the link and careers page start accepting candidates again and that Morgan Ellis stays marked hired. Confirm with **Reopen position**. Truffle confirms **Position reopened**. ### 10. Set an application deadline To have a position close itself, open its **Settings** and turn on **Set application deadline**. Choose a **Date**, a **Time** and a **Timezone**, then **Save deadline**. ### 11. Check the saved deadline Truffle confirms **Application deadline saved** and shows the date and time with **Edit** and **Remove**. To give candidates longer, choose **Edit** before the deadline passes. ### 12. Watch the timeline On **Positions**, the timeline shows when the position closes, here **Opened today · closes today**. ### 13. After the deadline passes The position stops accepting candidates and moves to **Closed**, where its timeline reads **Expired** with the date. The position header reads **Expired** too. An expired position's menu leads with **Reopen** and has no copy-link item. ### 14. See the expired page Anyone who opens the link after the deadline sees **Application deadline has passed**. ### 15. Reopen an expired position Choose **Reopen** from the row menu and confirm. Truffle confirms **Position reopened** and that the position is now accepting applications. Reopening clears the deadline, so **Set application deadline** is off again. Turn it on to set a new one. > Note: Editing the deadline of a position that already reads Expired does not reopen it. Reopen first, then set the new deadline. ### 16. Close it when you are not filling it When a role is paused or cancelled, close it with **Not filling it right now**. You can add a **Note for your team (optional)**, here **Role paused until Q1.** A hire you recorded earlier still shows under Hired from this position. ### 17. Archive a closed position Archive takes a closed position out of your main list without deleting anything. Choose **Archive** in the closed position's menu. **Archive this position?** says it moves to your archives and you can still find it from Archived. Choose **Archive position**. ### 18. Find it under Archived The position now sits under **Archived**, and **All** leaves it out, here All 2. An archived position's menu has **Unarchive** and **Delete**. It cannot be reopened or duplicated while archived. ### 19. Unarchive it Choose **Unarchive**. **Unarchive this position?** says it goes back to Closed and into your main list. The dialog also offers **Reopen after unarchiving**. Choose **Unarchive position**. ### 20. Delete a position Delete is in the menu of closed, archived and draft positions, never on an active one. Choose **Delete**. **Delete position?** warns that the position is permanently removed from your workspace and that **This action cannot be undone.** Choose **Delete position**. ### 21. After you delete The position is gone from every tab, including **All**, and from search. Its link no longer finds a position: candidates who open it see **We can't find this interview**. ## FAQ **Does closing a position email the candidates still waiting?** No. Closing stops the link and careers page and records the reason. The closed position's banner counts the candidates still waiting who were not told, so you can contact them yourself. **What happens to the candidates when I close a position?** Nothing is deleted. All candidate data stays available on the closed position, and candidates you picked under Hired from this position are marked hired. **What is the difference between closed and expired?** You close a position yourself. A position expires on its own when its application deadline passes. Both sit under Closed, both stop the link, and both can be reopened. Reopening an expired position clears its deadline. **What does archiving do?** It moves a closed position from Closed to Archived, out of your main list and out of All. Nothing is deleted. Unarchive puts it back under Closed, and its dialog also offers Reopen after unarchiving. **Can I undo a delete?** No. Delete position removes the position from your workspace for good. Archive it instead if you might need it again. **Why can't I delete an active position?** Delete is only offered on closed, archived and draft positions. Close the position first. ## Exact labels in the product These strings are captured from the live product and verified automatically, so they can be quoted directly: `Active` · `Drafts` · `Closed` · `Archived` · `All` · `Copy shareable link | Get candidates | Settings | Duplicate | Close position` · `Close this position` · `Why it's closing` · `Hired from this position` · `Filled another way` · `Hired outside Truffle, or moved someone internally.` · `Not filling it right now` · `Add another…` · `Marks Morgan Ellis hired. Stops the link and careers page today. Reopen any time from Closed.` · `Morgan Ellis marked hired. The link and careers page stopped accepting candidates.` · `Undo` · `1 hired` · `Reopen | Archive | Delete` · `1 hired: Morgan Ellis` · `0 of the 2 candidates still waiting were told. 2 were not.` · `Reopen position` · `This position is no longer open` · `Reopen position?` · `The link and careers page start accepting candidates again.` · `Morgan Ellis stays marked hired.` · `Position reopened` · `Set application deadline` · `Application deadline saved` · `Edit` · `Remove` · `Opened today · closes today` · `Reopen | Get candidates | Settings | Close position` · `Expired` · `Application deadline has passed` · `The position is now accepting applications` · `Note for your team (optional)` · `Archive this position?` · `Archive position` · `Unarchive | Delete` · `Unarchive this position?` · `This position will be restored to Closed status and appear in your main list.` · `Reopen after unarchiving` · `Unarchive position` · `Delete position?` · `This position will be permanently removed from your workspace. This action cannot be undone.` · `Delete position` · `We can't find this interview` ## Related - https://www.hiretruffle.com/how-it-works/positions - https://www.hiretruffle.com/how-it-works/statuses-and-emails - https://www.hiretruffle.com/how-it-works/what-candidates-see - https://www.hiretruffle.com/how-it-works/guides/make-a-decision - https://www.hiretruffle.com/how-it-works/guides/edit-a-live-position --- Truffle is an AI screening platform for small teams doing high-volume hiring: resume screening, one-way video interviews, and talent assessments, working with job boards like Indeed or an existing ATS. AI surfaces the evidence and you make every decision. Scores never reject a candidate; the only automatic rejection is a qualification rule the employer writes. https://www.hiretruffle.com